Privacy Policy

This Privacy Policy sets out how we, the PESGB, collect, store and use information about you when you use or interact with our website, and where we otherwise obtain or collect information about you. This Privacy Policy was last updated on 29 May 2019.

This section summarises how we obtain, store and use information about you.  It is intended to provide a general overview only. It is not complete in and of itself and it must be read in conjunction with the corresponding full sections of this Privacy Policy.

  • Data controller: PESGB
  • How we collect or obtain information about you:
    • when you provide it to us (e.g. by contacting us, placing an order on our website, completing a form (for membership or an event) and to sign up to a mailing list.
    • from your use of our website, by using cookies
    • occasionally from third parties.
  • Information we collect: name, contact details, payment information (eg credit/debit card or your direct debit information), IP address, information from cookies, information about your computer or device (e.g. device and browser type), information about how you use our website (e.g. which pages you have viewed, the time pages were viewed and were most clicked), geographical location from which you accessed our website (based on your IP address), company name or business name, VAT number (if appropriate), information about your degree.
  • How we use your information: for administrative and business purposes (particularly to contact you and to process orders you place on our website), to process your membership, send you monthly magazines and directories, to use your details in the member directory, to improve our business and website, to advertise our goods and services, to analyse your use of our website and in connection with our legal rights and obligations.
  • Disclosure of your information to third parties: only to the extent necessary to run our business or fulfil any contracts we enter into with you and where required by law or to enforce our legal rights.
  • PESGB do not sell your information to third parties, and we do not buy information either
  • How long we retain your information: for no longer than necessary, taking into account any legal obligations we have (e.g. to maintain records for tax purposes), any other legal basis we have for using your information (e.g. your consent, performance of a contract with you or our legitimate interests as a business).  For specific retention periods in relation to certain information which we collect from you, please see the main section below entitled How long we retain your information
  • How we secure your information: using appropriate technical and organisational measures such as storing your information on secure servers, encrypting transfers of data to or from our servers using Secure Sockets Layer (SSL) technology, encrypting payments you make on or via our website using Secure Sockets Layer (SSL) technology, only granting access to your information where necessary and, where necessary password protecting certain information to ensure information cannot be intercepted.  All computers owned by the PESGB are password protected, encrypted and can be remote wiped.
  • Use of cookies: we use cookies on our website. For more information regarding which cookies we use and why, please visit our cookies policy here:
  • Transfers of your information outside the European Economic Area: We only transfer your information outside the European Economic Area if we are required to do so by law or in the needs of our business.  We explicitly state in the section below Transfers of your information outside the European Economic Area when these business cases arise.
  • Use of automated decision making and profiling: you are not subject to automated decision making or profiling on our website.  However, if you have an account, and so long as you are logged in, the events and news stories presented to you in the My Account area will match those you have declared an interest in.  When applying for membership, your information will be profiled by the Membership Manager and this is not an automated process.
  • Your rights in relation to your information:
    • to access your information and to receive information about its use
    • to have your information corrected and/or completed
    • to have your information deleted
    • to restrict the use of your information
    • to receive your information in a portable format
    • to object to the use of your information
    • to withdraw your consent to the use of your information
    • to complain to a supervisory authority
    • You can read more about your rights in the section titled your rights in relation to your information.
  • Sensitive personal information: we collect what is commonly referred to as ‘sensitive personal information’ ONLY in certain circumstances, such as in preparation for a Field Trip.  For more information, please see the main section below entitled Sensitive Personal Information.
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