Secretary

 

Raquel Arzola, Edison E&P
Secretary

The role of the secretary is to support the President by ensuring the council functions smoothly. The secretary may carry out their duties directly or delegate them to a member of staff and ensure that they have been carried out.

  • Preparing agendas in consultation with the president and executive director, and circulating them and any supporting papers in good time.
  • Chairs the SCID (Disbursements) committee
  • Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
  • Receiving agenda items from other trustees/staff
  • Checking that a quorum is present
  • Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
  • Ensuring that the minutes are signed by the chair once they have been approved
  • Checking that council members and staff have carried out actions agreed at a previous meeting
  • Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
  • Fulfilling the functions of a company secretary if these responsibilities have not been delegated to a member of staff
  • Sitting on appraisal, recruitment and disciplinary panels as required

Contact Raquel at secretary@pesgb.org.uk

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